Functionality: What does it do?

Many organizations rely on external contractors to help deliver products and services. However, using these contractors comes with inherent risks, especially when it comes to safety. Contractor safety management is vital in reducing operational risks, meeting regulatory requirements, and keeping contractors and employees safe. KTL’s Contractor Safety Management Tool supports multiple layers of compliance (e.g., site-level, contractor-level, and employee-level requirements) to help efficiently manage contractor safety requirements—from training, to document management, to proof of qualifications.

Benefits: Why do you need it?

A Contractor Safety Management Tool helps to streamline compliance by keeping all safety-related records in one web-based system, creating the following benefits:

• Maintains proof of qualifications and reduces associated risk by tracking expiration dates and sending reminders before certifications, insurance, or permits lapse (both at the company and individual levels).
• Improves operational safety by providing a centralized location for important safety documents and procedures, such as lockout/tagout (LOTO) procedures and access points.
• Simplifies audits and inspections by organizing safety records in a secure and easily accessible format.
• Efficiently tracks and manages pending, completed, and upcoming training and associated records to help ensure role-specific competency and demonstrate training compliance during audits.
• Increases transparency, enhances accountability, and promotes continual improvement regarding contractor safety performance.
• Maintains a consistent, structured process for completing contractor approvals, including sending notifications.

Technology Used

• SharePoint
• Power Apps (for custom forms)
• Power Automate (for email notifications)